housing a total of 26 classrooms. As OHS explained during the FY2020 Monitoring Kickoff Webinar, the idea was to identify an area for grantees to think about and "do . Recruitment and selection shall be carried out in such a way as to minimize personal bias, prejudice, or political agenda. Perform the duties to oversee recruitment, enrollment, and . DocuSign Procedure 2021. Health and Development; Hearing and Vision; Nutrition and Food Service; Referral and Release Forms; Special Care Plans and Medicine; . Employment doc | pdf. Information must not be discussed or shared with any person(s) except in the course of assigned job duties. CSNT Head Start ERSEA policies and procedures describe determinations for recruitment, selection, enrollment and attendance. Your Head Start services must be designed to meet the unique needs of the community. ERSEA. o Review program's policy and procedures. The Head Start Program serves children between the ages of 3-5 years old. 1101 - Acceptance. Procedures ERSEA Eligibility. Hancock County Board of Education Head Start/Early Head Start Revised/ Approved: October 2014 ERSEA STANDARDS, POLICIES, AND PROCEDURES, 2015-1016 Subject: Community Assessment 1305.3 Person(s) Responsible: EH/HS Directors and the Policy Council Timeline: Every 3-year interval and updates as needed HEAD START ERSEA AND FAMILY ENGAGEMENT LIAISON DPM 2 12/30/2016 to enrollment regulations and policies; coordinates with county, tribal and . INDICATOR #3 A new application and income verification are completed for third year Head Start students. Selection of Children Procedures . Head Start programs provide a learning environment that supports children's growth in many areas . Procedure: 1. It is important to ensure those families most in need receive services. No Change in context. Department: Early Head Start/Head Start Reports To: ERSEA/Program Manager Salary Range: $16.67 to $18.75 to start (DOE) FLSA Status: Non-Exempt - 40 hours per week Denise Louie Education Center Background . These policies and procedures are consistent with 45 CFR Part 1305 - Eligibility, Recruitment, Selection, Enrollment, and Attendance in Head Start effective March 12, 2015. Welcome to NMCAA Preschool Programs 4/22. Policy Council Approval Date: . Begin social media message for Head Start . FS Staff/ERSEA Manager . Policies, procedures, and selection criteria it uses to . Ref #: 1302.14 . The Lowndes County Board of Education Head Start Program will set guidelines for eligible children with age and income being the main factors for each application. The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). Implements and follows all Head Start Performance Standards, Policies and Procedures shall be followed in accordance . The mission of the Region 9 ESC Head Start program is . . ERSEA: Proven Techniques and Procedures. This rule has four distinct sections: (1) Program Governance, which outlines the requirements imposed by the Head Start Act (the "Act") on Governing Bodies and Policy Councils to ensure well-governed Head Start programs; (2) Program Operations, which outlines all of the operational requirements for serving children and families, from the . 1107 - Income Eligibility. An exception to the There are 7 Head Start sites. ASQs; Child Health. Refer to other programs' ERSEA Policy and Procedure on tracking enrollment and maintaining a current waiting list. Finance policies are now available in the finance manual Agency Directives ATTENDANCE (ERSEA) 9 ELIGIBILITY 9-12 RECRUITMENT 12-15 SELECTION 15-16 ENROLLMENT 17-19 ATTENDANCE 19-20 BUSSING 20-23 ERSEA Manager/FS Staff . 1302.47 Safety Practices. ERSEA/ Final Rule/ ChildPlus Training2020-2021. Safe Work Environment . Our specialized knowledge means your training is focused precisely on Head Start/Early Head start. HS University is a different school of learning. Page #: 1 of 5. However, a major effort will take place each spring, usually beginning in March. compliance and quality control; provides solutions to develop and/or revise ERSEA systems, policies and procedures; prepares reports of findings and provides systemic follow up; provides . Employment Procedures . Prenatals doc |pdf. 2.1 For Early Head Start, except when the child is transitioning to Head Start, a child must be an infant or a toddler younger than three years old. Reviewing ERSEA Plans, Policies, Procedures and Process and the overall ERSEA Portfolio. Each applicant must provide proof of age and proof of income. 1304.12 Grantee reporting requirements concerning certain conditions. Head Start/Early Head Start is a unique, flexible program designed to address the needs of expectant mothers, fathers, and children in the center of the home. 3. Our policies and procedures ensure that the view held by North Texas Parent and Child Development, Inc. translates into outcomes that are compatible with Head Start Performance Standards, Head Start Act of 2007, and Texas Minimum Standards. Regulation Reference: 45 CFR Part(s): 1302.16(b) These acknowledgements must be filed in each employee's personnel file. 1304.13 Requirements to be considered for designation for a five-year period when the existing grantee in a community is not determined to be delivering a high-quality and . Acceptance Packets. For Head Start, a child must, Be at least three years old or, turn three years old by the date used to determine eligibility for public school in the community in which the Head Start program is located. For CADA Board of Directors. Work closely with teacher(s) and families to address child . a change in . Policy #: ERSEA-2 . Danielle Engelke Interim ERSEA & Transitions . Policy #: ERSEA-4 . 1302.45 Child MH and Social emotional well being. OPERATIONAL PROCEDURES Updated 08/2018 HEAD START . ERSEA: Intake and Enrollment Process print Policy Children are enrolled into Head Start of Lane County (Head Start <HS> or Early Head Start<EHS>) from classroom waiting lists which rank children according to points assigned from the established selection criteria (see Selection policy ). Supervise and mentor staff on Head Start Standards, Upbring policies and procedures, and Child Care Minimum Standards; . Head Start/Early Head Start is a unique, flexible program designed to address the needs of expectant mothers, fathers, and children in the center of the home. During very challenging times, Head Start staff have continued to ensure children and families have the support they need to thrive. ERSEA and experienced staff seeking a refresher, this affordable virtual training covers the fundamentals of the ERSEA system in Head Start and Early Head Start programs. Concerns: Response Required Recommendations: Response Required This position requires frequent standing, sitting, walking, and using a computer for long periods of time . 1302.44 Breast Feeding and Formula. BSACAP HEAD START POLICIES AND PROCEDURES To Access the Complete Manual Policies & Procedures Index to Policies & Procedures We have made these documents available online as our partner agencies, affiliates, and other Head Start organizations may find them useful. 1302.42 a 1 2 b 2 Providers Ins. 1302.44 Child Nutrition. Combined Early Head Start - Child Care Partnerhsip and Early Head Start policies. Verify information as required. When the program operates in a service area where Head Start eligible children can enroll . Age Eligibility: a. They are to ensure data is entered into the . Refer to ERSEA Policy, Procedure and Form 5030 for further guidelines. . ERSEA . Policies, Procedures & Forms; Contact; Locations; Search; Forms, Procedures & Resource Library. SETA Head Start Policies and Procedures- ERSEA Policy and Procedure Guidance SOP procedure only. Purpose of Position: Perform the duties required to monitor activities conducted at Grace Hill Head Start sites to meet compliance mandates defined by the Head Start Performance Standards, the Head Start Act of 2007, licensing and Policies and Procedures of Grace Hill Settlement House. CSNT Head Start ERSEA Policies and Procedures describe the requirements for determining community strengths, needs, and resources as well as recruitment area. While enrolled in a high quality Head Start preschool program, children receive nutrition . 1304.11 Basis for determining whether a Head Start agency will be subject to an open competition. Part 1304 Subpart A Federal Administrative Procedures: Monitoring, Suspens ion, Termination, Denial of Refunding, (N/A permitted) 45 CFR 1302.12 (k); 1302.15 (b)(2); 5 CCR 18083 Guidance A program may maintain a child's enrollment in Head Start for a third year, provided that family income is verified again. Knowledge and experience with ERSEA Head Start Performance Standards; Physical Demands & Work Conditions. 2. ERSEA: Developing Policies and Procedures - LIVE Online: Jun 23: ERSEA Administrative Credential -LIVE Online: Jun 23: ERSEA Supervisor Credential -LIVE Online: Program Managers, HR Policies and Procedures, training plan, HS Act . Subject: Average Daily Attendance Section: Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) Program: Head Start/Early Head Start Date Revised: January 12, 2022 Policy Council Approval: January 19, 2022 . Procedure: The Head Start program evaluation is performed by the following levels: 1. use one of the following as a verification of income for head start: tanf notice of action and/or passport to services certification of homeless ssi letter pay envelope with income stated unemployment statement foster care reimbursement proof of income for 12 months w-2 other tax forms (1040) for 12 months preceding the month of 2021-2022 Early Head Start Policy Index Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) A Head Start child must be at least three years old or turn three years old by the date used the child not to remain in Head Start, such as when there is a change in the child's family . Advocates are responsible for meeting Head Start performance standards and following the Agency policies and procedures. A recruitment plan will be developed each year and approved by the Head Start Policy Council and Governing Body Advisory Committee which holds . Policies & Procedures The ERSEA Committee . Policy Council reviews/approves 2021-2022 Head Start enrollment policy and point systems. Policies & Procedures: ERSEA PAGE 1 OF 1 Reviewed 7/27/2021 Revised 5/29/2015 ERSEA Violation Rule . 130243 Oral Health. Developing and maintaining policies and procedures for recruitment, application, enrollment, placement, In addition, transition procedures should ensure a smooth transfer of all necessary information and records between current and future placements. *TANF/SSI: Child's family is eligible or, in the absence of childcare, would potentially be eligible for TANF or Supplemental Security Income (SSI). We are a private non-profit university specializing in human services programs. Program description. 1103 - Attendance. 1105 - Continuity of Enrollment. Recruitment of Head Start children will occur continuously throughout the year. This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. For Early Head Start, except when the child is transitioning to Head Start, a FS Staff . Head Start/Early Head Start student application pdf. and has a funded enrollment of 230 children. Head Start is a federal program that promotes the school readiness of children under five from low-income families by enhancing their cognitive, social and emotional development. Breadcrumbs. ERSEA ( E ligibility, R ecruitment, S election, E nrollment, A ttendance) involves the following: Recruiting families in priority populations to participate in the Early Learning program. Revised ERSEA-4: 07/10/2020 . 1302.47 Administrative Safety Procedures. The Head Start Coordinator and area managers monitor the program long-term goals and school readiness goals quarterly and report results to the Governing Body and Policy Council for approval. This year, the Office of Head Start (OHS) revised the FY2020 Focus Area 2 (FA2) Monitoring Protocol to include an increased focus on the area of ERSEA (eligibility, recruitment, selection, enrollment, and attendance). 4C HEAD START/EARLY HEAD START PROGAM IMPROVEMENT PLAN 2015 - 2016 6 Develop a process that engages all staff in the creation of their Professional Development plans with evidence of input from staff and is strength based for improvement. . Big Sandy Area Community Action Program Head Start 230 Court Street Paintsville, Kentucky . Committee Priorities. Policies and procedures are designed to influence all major decisions, actions, and activities. FS Staff . Board also governs our Head Start program and all policies developed by the District are . Head Start is primarily a federally-funded program that provides education, health and social services to families with children aged 3, 4 and 5. These are fundamental concerns of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). Eligibility, Recruitment, Selection, Enrollment, Attendance. Fund Raising . In addition, Performance Standards require that Policy Councils and Parent Committees must work in partnership with . and enrollment policies and procedures to ensure it is meeting the needs of eligible pregnant women, children, and children . FS Staff . Contact Us P.O. Policies/Procedures (PDF) 1100 - Determining Eligibility. 1302.46 Family Support Services Child Nutrition and Mental Health. The purpose of this committee is to ensure that PSESD Early Learning ERSEA policies and procedures are equitable and meet federal and state Performance Standards. NHA Early Head Start/Head Start Standard Operating Policies and Procedures Neighborhood House Association LJN, CA, MM, CL 6/19 ERSEA-17 Pre-Enrollment Process Procedure At Intake During the application process with the prospective child's parent/guardian, staff will ask the following question on the bottom of page 1: "Do you have ESC Region 20 is located in San Antonio, TX. ERSEA governs how programs determine eligibility, enroll children, and track attendance. Head Start/Early Head Start . Head Start and Early Head Start services are provided at no cost to families who qualify. Recruitment, Selection, Enrollment and Attendance) Area. Every day, staff work tirelessly to provide high-quality Head Start services to children and families. Enrollment Specialist- ERSEA - Rockbridge/Covington . Training. . We support Head Start program needs through education! Head Start programs help children develop academic and social skills that prepare them for school and life. Department: Head Start/Early Head Start; Posting Date: 7/1/22; Closing Date: Open until filled; Salary: $11 . Ensure recruitment plans geographically capture families in our priority populations. Part 1301- Program Governance Title: Amending Head Start Policy Policy Council Approval: 12/7/17 Board Approval: 1/11/18 Rationale: There are occasions when a parent, staff member, policy council, or board member feels that there is a need for a change of policy or procedure within the program. Head Start serves children who are 3 to 4 years old by September 1, or no older than 5 years old after September 1. No Change in context. Defining and Clarifying the roles and responsibilities of all key stakeholders. Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) tasks are some of the most important work performed by Head Start programs. Tobacco Free Environment . Head Start/GSRP Class Selection and Intermediate School District Guidance 2021-2022. 1302.42 d Extended Follow Up Care. Non-Federal Share . Create an eligibility determination record for enrolled participants. Head Start Application Forms. PY 2016-2017 SOUTHERN OREGON HEAD START Policies & Procedures: ERSEA PAGE 1 OF 2 Selection Procedure POLICY/APPROACH: Head Start: There will be two main selections.In the spring we will select all returning children, EHS transitioning children, Homeless children, Foster children and children with identified Policies, Procedures & Forms; . Form 5160 is to be completed and returned to the grantee ERSEA Manager prior to the close of business on the following business day. CSNT Head Start does not charge fees. The City of Phoenix Head Start Birth to Five Program is currently accepting applications for all . Staff performance evaluations are conducted prior to the end of the Finding the Keys to ERSEA, A Virtual Edition will start on February 15 th with an independent study day, and then continue February 16-17 th with 2 hour time blocks in This workshop will provide Head Start Personnel with the tools to recruit, enroll, and retain families through proven marketing techniques and strict adherence to the performance standards. HEAD START PROGRAM PERFORMANCE STANDARDS: 1302.12 (l) Program policies and procedures on violating eligibility determination regulations . Head Start 3-5 program services: To be eligible for 3-5 program option services, a child must be three or four years of age by August 31 of the program year they wish to attend [CFR 45 part 1305.4]. All employees must sign an acknowledgement page indicating that they have received a copy of, and understand the Easterseals Head Start/Early Head Start Procedures. Policy: To ensure that the program has an effective ERSEA Committee that will enhance the program's ability to effectively meet the requirements of CFR 1305 and all other regulations and procedures in this critical management system. Categories. Head Start services in North Texas are provided through the Region 9 Education Service Center (ESC) in nine school districts (ISDs), Bowie, Burkburnett, City View, Electra, Gainesville, Henrietta, Nocona, Petrolia and Wichita Falls in the counties of Clay, Cooke, Montague and Wichita. Performance Standards and ERSEA policies and procedures that include at minimum the following: Annual training for Head Start Administrator, Directors, other management staff, and any . 2.2 For Head Start, a child must: a) Be at least three years old or, turn three years old by the date used to determine eligibility for public school (Sept 1) in the community; and, 2. Actively conduct outreach, recruitment and registration; B. Selection Criteria for Priority Enrollment procedure (this policy); and Priority scores are updated in the electronic tracking . However, there may be an exception to this policy if there are compelling reasons for the child not to remain in the program, i.e. It is the policy of Mississippi Action For Progress, Incorporated Head Start and Early Head Start prog rams to ensure that all information re ceive d on staff, children and their f amilies is maintained confidentially. The ERSEA Associate is responsible for completing eligibility applications accurately for children and families of the Head Start program. 1102 - Age Eligibility. Page 1 of 6 PC Approved: 05/12/16 BOD Approved: 05/26/16 Waldo Community Action Partners Head Start Title: Head Start Attendance Policy & Procedure Performance Standard: 1305.8 (a - c) Rationale: Enrollment opportunities are defined as vacancies that exist at the beginning of the enrollment year or during the program year that must be filled to achieve and maintain funded Provided Services Dental, medical home, immunizations, vision, nutrition, family-style meal settings, nutritional meals, behavior development, mental wellness, social and emotional . . This policy relates to Head Start Performance Standards 45 CFR . 1106 - Enrollment. Head Start services are for families . ERSEA Manager . Secretary of Head Start in accordance with Section 645 of the Head Start Act. Prioritizing applications and maintaining an active and up-to-date . By Patti Greenstein, Consultant and Trainer. ERSEA Committee. Head Start Performance Standards, program policies, protocols and procedures; responsible for the maintenance of all eligibility, recruitment, selection, enrollment and attendance (ERSEA) activities and . 1. Revisiting systems approach to leading and managing the ERSEA process taking into consideration budgetary and fiscal impacts. Big Sandy Area Community Action Program (BSACAP) Head Start Policies and Procedures are based on Federal Head Start Performance Standards, which are the foundation for the design and delivery of comprehensive, high-quality individualized services that support school readiness. In short, you must first: ( 1302.12) Conduct an in-person interview with each family. Carefinder; Current: Head Start and Early Head Start Head Start and Early Head Start. ERSEA. 2. Telephone Usage . Page #: 1 of 3 . 1. And we don't just recite regulations; our training blends deep explanations, technical assistance, best practices and action planning. ESSENTIAL JOB DUTIES: I. ERSEA (Eligibility, Recruitment, Selection, Enrollment, and Attendance) A. Implement policy program wide. Age eligibility requirements: a. Prepare for ERSEA Re-Certification Exam. Our team has more than 40 years of experience working with Head Start/Early Head Start programs. All three and four year old children in the eight-county area will be surveyed, if possible, and applications completed for each child regardless of income. NHA Early Head Start/Head Start Standard Operating Policies and Procedures Neighborhood House Association DM 6/19 ERSEA - 15 Over Income Enrollment Policy CFR 1302.12 (c) (2) "If a family's income is above the poverty line, a program may enroll a pregnant woman or a child who would benefit from Determining and verifying eligibility by reviewing the application with the family. The program has an emphasis on school readiness through early learning opportunities that promote strong child outcomes in the areas of social and emotional development, language, cognitive, early reading, science, math, and physical development. Continue working with MHSA ERSEA group on development of Head Start media commercials for state-wide use. The Onslow County Schools Head Start Program is mandated to. Program staff may interview the family over the telephone if an in-person interview is not possible or convenient for the family. The Head Start Program actively recruits children and families throughout the year to maintain full enrollment and an operating wait list. . Policies and Procedures - MARC Head Start 2022-23 Program Year Policies and Procedures All policies and procedures are organized by subject area. HEAD START ERSEA SPECIALIST DPM 1 12/30/2016 DEFINITION: Under general direction, performs work of considerable difficulty in providing professional . Classes with 18-20 children will have no more than 50% of 3-year-old children at the beginning of the program year. Policy: ERSEA-2 Subject: Age and Eligibility Verification Objective: CCCDC staff will accurately perform age and income eligibility verification. Enrollment Policy . Box 490 490 Piya Wiconi Road Kyle, SD 57752 Phone: 605-455-6125 Fax: 605-455-6116 Email: [email protected] Age Eligibility Chart 2022-2023. *Homelessness: Family is currently homeless according to the McKinney-Vento definition of homelessness. Purchase Order Procedure . Recuritment Process 1302.13 . Child Development Poverty Guidelines 2022. . pregnant women and children that are not eligible to receive Head Start or Early Head Start services. Policies & Procedures: Policy Council: Record Review: School Readiness: Staff Recognition: . Ref #: 1302.12; HSA 645(a)(2) Policy Council Approval Date: . Suspension and . Thoughtful selection policies and procedures Travel Reimbursement Guidelines: ERSEA : Attendance 1302.16 . tting. Head Start: stServes children who are 3 or 4 years old by September 1 of the enrollment year. Early Head Start serves children from birth until they are 3 years old, as well as expectant mothers. . West Central MN Communities Action Head . Head Start staff are the backbone of our programs. Expand each section to view the policies, procedures and forms for that subject area. Provided Services Dental, medical home, immunizations, vision, nutrition, family-style meal settings, nutritional meals, behavior development, mental wellness, social and emotional . conduct a Community Assessment to determine the strengths, concerns, and. Exceptions: If a program has vacant slots go past 30 days then that agency will be required to complete Form 5160 weekly until funded enrollment has been met for two consecutive months. CM-2021_Procedure_Nutrition_Services_Qualifications_Training; CM-2021_Procedure_Online_Training_for_Staff_Volunteers Health Mental Health and Disabilities Monitoring Record Keeping and Reporting Education ERSEA Child Plus Governance Please use the navigation menu at the left to view the policy pages. Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. 1104 - Categorically Eligible. Also on the left side of this page is the link to "BSACAP ERSEA Procedures", which covers our program's entire process in the enrollment of children. Related Regulations: 1302.12 Operational Procedure: 1. 11 Policy on Fees Yes: Combined Early Head Start - Child Care Partnerhsip and Early Head Start policies. Program Governance .